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Finance and Admin Manager

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We are now looking for an exceptional professional in Krakow, Poland, to make a significant contribution to running financial and administrative operations in our company. Ideally, you will be able to blend your own vision into Railsware’s way of doing finances, at the same time getting involved into other projects like general administration, daily operations and office management. Fluent Polish is a MUST, as well as extensive experience of working with local legislation.

We try to get rid of unnecessary bureaucracy. We stay flexible and iterate over procedures - if we can improve them - we do the right thing. It’s important that here at Railsware we automate and conceptualize 80% of our processes, so those become UN-BORING! It means you would rather automate repeatable daily activities than perform them manually over and over again. You can then enjoy seeing 100% super diligent results with only 20% of efforts.

The four pillars of our Finance and Administration domain knowledge are:

  • Data Analytics
  • Finance and Accounting
  • Administrative Operations
  • Legal

Our perfect candidate operates easily with all of those. but doesn’t have to be expert in all four.

Your responsibilities

  • You manage all of the accounting in Poland and UAE, while also working with our entities in USA and UK.
  • You build automation tools around finance and administration processes using Google Spreadsheets and Data Blending approach on a daily basis
  • You ensure that local Railswarians’ documentation is done properly and on time, including preparing cooperation agreements, NDAs, bank references, etc. for them, as well as managing contractors’ databases
  • You will work directly with our CFO and CEO on different projects related to financial operations for local companies, preparation of different documentation for Railswarians, travel operations, visa and immigration processes
  • You manage benefits for Railswarians to make sure that all their bonuses and perks are included in their salaries, and financial refunds are done on time
  • You do hardware and inventory management, buying hardware, making sure that all that is included in proper budgets, benefits and salaries
  • You run activities related to office environment, including space management, new design and refurbishments, repair works arrangement
  • You resolve Railswarians’ issues on different matters (related to your scope of responsibility)

Your skills


  • 2+ years in accounting/finance/business intelligence field
  • Strong expertise in accounting (Must - in Poland, preferably - in UAE, as you will be working on it daily)
  • IT and systems expertise:
    • Google Spreadsheets (Must - FILTER and ARRAYFORMULAs, data import between GSheets)
    • Excellent computer literacy - so it’s easy for you to use different hardware and software, mostly related to finances and administration
  • Project Management skills, including:
    • Ability to execute on a great level
    • Creating reusable lists of tasks and activities (documenting processes)
    • Setting up realistic time frames
    • Efficiently working and communicating with different people (users, customers, colleagues, advisors)
  • Data driven approach to work - decisions are based on data and facts, not emotions/assumptions
  • Proactiveness and ownership - meaning that you don’t wait for anyone to tell you what should be done, you own stuff and if something is unclear you ask questions
  • Fluent English and Polish (both written and spoken)

Would be a plus

  • Passion for using software rather than being afraid of it and doing stuff manually:
  • Bonus points for:
    • Xero - for accounting
    • Slack, any chat or tool for communication
    • Airtable - as database
    • Jira, Trello, Asana - for task/project management
    • Data Blending and analytical tools - like Alteryx, Pentaho, Talend
    • Writing code (any code really)
  • Familiarity with innovative approaches to solving issues and problems
  • Ability to work with others in an informal environment, socially enabled, not afraid to collaborate

About the company

Railsware is a software consultancy company turned into a product studio. We’ve worked with Calendly, SendGrid, Philips, Google, and a whole bunch of other interesting companies.

Mailtrap and Smart Checklist for JIRA are examples of our own products. We built them to make our work better. Now, these tools are used by dev teams at Atlassian, Adobe, Github, Yelp, Pivotal. And of course, by our clients.

The process we use to develop products at Railsware is pretty different than in most software development companies. It has demonstrated repeatable success on more than 50 projects.

About the environment

At Railsware, we believe that these are the key components to make a truly exceptional team:

  • Gathering passion-driven T-shaped skilled individuals together
  • Providing them with an innovative environment to advance their skills
  • Sharing the same culture, values and core qualities
In this case, we actually mean it. We create a culture of transparency, excellence, and perfection in everything we do. We value open communication and feedback, providing space for people to change and improve. We strive for doing the right thing, but always do what works. We encourage measuring the outcome of progress, and making decisions based on that. We constantly learn - we observe the industry and the best companies out there. We help world class businesses build awesome digital products and provide them with best chances to succeed.

Discover how we do it and follow Railsware Blog.


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  • Great clients from North America and Europe
  • World-class engineering and design team
  • Top-notch approaches in product design and engineering
  • You are the key driver for your personal growth
  • Ability to contribute to a company level initiatives
  • Allocate 10% of working time to Railsware Labs activities
  • Educational programs
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Work in the office or remotely

  • Two comfortable offices in Kyiv, Ukraine and Krakow, Poland (Ergonomic chairs and standing desks. Always fresh food and drinks)
  • Work in the office or remotely
  • Flexible hours
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Travel around
the World

  • Participation in local and international conferences and hackathons
  • Relocation to Poland (If there is a need)
  • Company retreats to amazing places like Austrian Alps or Crete
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Great compensation

  • Competitive salaries
  • Salary calculated based on 360 degree colleagues review
  • Revenue based half-year bonus
  • Additional financial services (Saving programs, Microcredits)
Healthcare Icon


  • Best hardware and equipment
  • Medical insurance for you and your family
  • 34 days of vacations per year
  • 3 quick illness days and 24 long illness days, but hope you won’t need this ;)
  • To motivate our team to stay fit, we cover sport expenses
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