Our goal is to get rid of unnecessary bureaucracy. We stay flexible and iterate over procedures. If we can improve them - we do the right thing. It’s important that here at Railsware we automate and conceptualize 80% of our processes. You can then enjoy seeing 100% super diligent results with only 20% of efforts.

If you have an engineering mindset, strategic vision of running operations in the company, strong leadership skills, and most of your decisions are based on data, this position will be a great fit for you.

Responsibilities:

Company resources management

• Build and maintain company operations tracking system
• Make decisions and polish processes based on the data received
• Provide timely and accurate updates on the data received and actions taken
• Maintain resources and people allocations based on their current load and projects requirements
• Provide full strategic and tactical management of admin processes (travel, facilities management, team events, hardware, etc.)
• Make sure all of the initiatives and projects are aligned with the company strategy

Internal collaboration processes and culture

• Revise, implement and maintain Railsware approaches to internal/external collaborations (e.g. team collaboration in Slack, GDrive, Jira/Confluence, etc.)
• Define and fix problems in internal/external collaborations case by case;
• Lead by example, nurture Railsware culture within the team
• Support and update internal policies

Legal and Security

• Oversee legal and compliance (including proactive risk management), contracting, and provide support in these areas for all the Railsware offices worldwide
• Make sure the company is GDPR compliant
• Maintain legality in all the company processes
• Maintain all aspects of company security: information, software, office access, etc.
• Involve internal support team and external legal advisors if needed

Required Skills and Experience

Musts:

• 3+ years of relevant experience in an IT company with proven operational success
• High-level understanding of all business functions and their efficiency metrics (Admin, Legal, Finance, Software Engineering, Business Development, HR, etc.)
• Ability to decompose strategy into actionable items, processes, and policies
• Experience in managing/building processes within an organization
• Data-driven approach to work - decision making based on data and facts, not emotions/assumptions
• Knowledge of EU and UA legislation (experience in labour law and GDPR in particular)
• Advanced skills in Google Sheets
• Excellent computer literacy
• Proven ability to foster a healthy organizational culture, to encourage teamwork and collaboration
• Excellent command of English, both written and spoken

Competencies

• Project Management skills, including the ability to:
  • Execute on a great level
  • Create reusable lists of tasks and activities (documenting processes)
  • Set up realistic time frames
  • Efficiently work and communicate with different people (users, customers, colleagues, advisors)
• Multitask and manage many contexts at once
• Strong proactive problem solving
• Strong informal leadership skills