As an Events & Operations Manager at Railsware you will be responsible for:

• Managing various types of internal and marketing events
• Organizing business travel
• Supporting employees’ benefits
• Managing procurement operations

Your Responsibilities

Event management

• Support and update company vision on events management and make sure it is aligned with Railsware strategy
• Organize and manage events
  • Yearly Summit
  • Team building activities
  • Knowledge sharing sessions and meetups
• Serve as a liaison between the internal team and external vendors
• Collect Railswarians’ feedback on the events to constantly strive for greatness
• Research what other companies in our category do
• Develop, document and improve processes and procedures around company’s events
• Oversee cultural and team building activities to maintain a happy and engaging work environment

General Operations

• Organize business travel:
  • Support visa obtaining process (to USA, UK, EU)
  • Manage accommodation and transportation bookings
  • Manage immigration processes
  • Keep all of the travel-related policies up to date
• Support Railsware benefits for employees:
  • Do market research and update benefits policies
  • Ensure all the benefits are provided on time and in the best possible manner
• Procurement:
  • Select and manage external vendors and suppliers
  • Manage company’s swag (merchandize) and branding materials production
  • Make needed orders and purchases related to benefits (hardware, medical insurance, sports, conferences, etc.)
  • Provide needed support for office-related purchases
• Plan, organize and manage general operations budget
• Keep all the processes balanced and up to date
• Record-keeping: branding materials, documents, files, invoices related to company activities, event logs, deadlines, limits (like visa days).

Required Skills and Experience

• Excellent command of English, both written and spoken
• 2+ years of relevant experience in events, travel, and general operations
• Experience in organizing 50+ people trips abroad
• Proven successful experience in people and project management
• Experience in working on multiple projects of various complexity simultaneously
• An eye for details and proactive nature with a positive attitude
• Ability to build strong relationships across the organization
• Outstanding communication and storytelling skills
• High-level stress resistance, resourcefulness, negotiation, and problem-solving temper
• Ability to decompose strategy into actionable items and prioritize them
• Proven success in creating and implementing business processes, checklists, and policies
• Own approaches to hyper organisation including but not limited to:
  • Ability to automate processes using Google Sheets
  • Tracking tools (like Jira, Asana, Trello, etc.)
• Strategic thinking and processes ownership