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Events & Operations Manager

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We are looking for an Events & Operations Manager. A wanted candidate is the one having a balanced mix of excellent organizational skills and creativity. Railsware is a well-structured organization, where each function is covered with processes and to-do lists. So, we expect you to be willing to organize and conceptualize each piece of your work. This includes events management, general operations, travel, and procurement.

As an Events & Operations Manager at Railsware you will be responsible for:

  • Managing various types of internal and marketing events
  • Organizing business travel
  • Supporting employees’ benefits
  • Managing procurement operations

Your Responsibilities

Event management

  • Support and update company vision on events management and make sure it is aligned with Railsware strategy
  • Organize and manage events
    • Yearly Summit
    • Team building activities
    • Knowledge sharing sessions and meetups
  • Serve as a liaison between the internal team and external vendors
  • Collect Railswarians’ feedback on the events to constantly strive for greatness
  • Research what other companies in our category do
  • Develop, document and improve processes and procedures around company’s events
  • Oversee cultural and team building activities to maintain a happy and engaging work environment

General Operations

  • Organize business travel:
    • Support visa obtaining process (to USA, UK, EU)
    • Manage accommodation and transportation bookings
    • Manage immigration processes
    • Keep all of the travel-related policies up to date
  • Support Railsware benefits for employees:
    • Do market research and update benefits policies
    • Ensure all the benefits are provided on time and in the best possible manner
  • Procurement:
    • Select and manage external vendors and suppliers
    • Manage company’s swag (merchandize) and branding materials production
    • Make needed orders and purchases related to benefits (hardware, medical insurance, sports, conferences, etc.)
    • Provide needed support for office-related purchases
  • Plan, organize and manage general operations budget
  • Keep all the processes balanced and up to date
  • Record-keeping: branding materials, documents, files, invoices related to company activities, event logs, deadlines, limits (like visa days).

Required Skills and Experience

  • Excellent command of English, both written and spoken
  • 2+ years of relevant experience in events, travel, and general operations
  • Experience in organizing 50+ people trips abroad
  • Proven successful experience in people and project management
  • Experience in working on multiple projects of various complexity simultaneously
  • An eye for details and proactive nature with a positive attitude
  • Ability to build strong relationships across the organization
  • Outstanding communication and storytelling skills
  • High-level stress resistance, resourcefulness, negotiation, and problem-solving temper
  • Ability to decompose strategy into actionable items and prioritize them
  • Proven success in creating and implementing business processes, checklists, and policies
  • Own approaches to hyper organisation including but not limited to:
    • Ability to automate processes using Google Sheets
    • Tracking tools (like Jira, Asana, Trello, etc.)
  • Strategic thinking and processes ownership

About the company

Railsware is a product studio. Since 2005, we have shaped our own “know-how” in product creation and organisations management. Among others, we have helped Calendly and BrightBytes turn from small startups into close-to-billion-dollar companies.

Railsware products are the next step in company evolution. We have applied the best product development practices to creating our own solutions. Today, Mailtrap and Smart Checklist for Jira have over 500K users and generate over $1M of annual recurring revenue.

People feel great here. On average, a Railswarian stays in the company for about 6 years. We support our team with outstanding benefits and remote first working culture.

We look for people with high potential ready to evolve in multiple directions. The right hires shape a team of A-players to learn from each other and evolve together.

Benefits

Culture Icon

Productive
environment

  • Great clients from North America and Europe
  • World-class engineering and design team
  • Top-notch approaches in product design and engineering
  • You are the key driver for your personal growth
  • Ability to contribute to a company level initiatives
  • Allocate 10% of working time to Railsware Labs activities
  • Educational programs
Work Local or Remote Icon

Work in the office or remotely

  • Two comfortable offices in Kyiv, Ukraine and Krakow, Poland (Ergonomic chairs and standing desks. Always fresh food and drinks)
  • Work in the office or remotely
  • Flexible hours
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Travel around
the World

  • Participation in local and international conferences and hackathons
  • Relocation to Poland (If there is a need)
  • Company retreats to amazing places like Austrian Alps, Greece or Italy
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Great compensation

  • Competitive salaries
  • Salary calculated based on 360 degree colleagues review
  • Revenue based half-year bonus
  • Additional financial services (Saving programs, Microcredits)
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Perks

  • Best hardware and equipment
  • Medical insurance for you
  • 24+10 days of vacations per year
  • 3 quick illness days and 24 long illness days, but hope you won’t need this ;)
  • To motivate our team to stay fit, we cover sport expenses
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