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Events & Operations Manager

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Remote work
Flexible Schedule
Full time

We are looking for an Events & Operations Manager to join our team in Kyiv, Ukraine. A wanted candidate is the one having a balanced mix of excellent organizational skills and creativity. Railsware is a well-structured organization, where each function is covered with processes and to-do lists. So, we expect you to be willing to organize and conceptualize each piece of your work. This includes events management, general operations, travel, and procurement.

As an Events & Operations Manager at Railsware you will be responsible for:

  • Managing various types of internal and marketing events
  • Organizing business travel
  • Supporting employees’ benefits
  • Managing procurement operations

Your Responsibilities

Event management

  • Support and update company vision on events management and make sure it is aligned with Railsware strategy
  • Organize and manage events
    • Yearly Summit
    • Team building activities
    • Knowledge sharing sessions and meetups
  • Serve as a liaison between the internal team and external vendors
  • Collect Railswarians’ feedback on the events to constantly strive for greatness
  • Research what other companies in our category do
  • Develop, document and improve processes and procedures around company’s events
  • Oversee cultural and team building activities to maintain a happy and engaging work environment

General Operations

  • Organize business travel:
    • Support visa obtaining process (to USA, UK, EU)
    • Manage accommodation and transportation bookings
    • Manage immigration processes
    • Keep all of the travel-related policies up to date
  • Support Railsware benefits for employees:
    • Do market research and update benefits policies
    • Ensure all the benefits are provided on time and in the best possible manner
  • Procurement:
    • Select and manage external vendors and suppliers
    • Manage company’s swag (merchandize) and branding materials production
    • Make needed orders and purchases related to benefits (hardware, medical insurance, sports, conferences, etc.)
    • Provide needed support for office-related purchases
  • Plan, organize and manage general operations budget
  • Keep all the processes balanced and up to date
  • Record-keeping: branding materials, documents, files, invoices related to company activities, event logs, deadlines, limits (like visa days).

Required Skills and Experience

  • Excellent command of English, both written and spoken
  • 2+ years of relevant experience in events, travel, and general operations
  • Experience in organizing 50+ people trips abroad
  • Proven successful experience in people and project management
  • Experience in working on multiple projects of various complexity simultaneously
  • An eye for details and proactive nature with a positive attitude
  • Ability to build strong relationships across the organization
  • Outstanding communication and storytelling skills
  • High-level stress resistance, resourcefulness, negotiation, and problem-solving temper
  • Ability to decompose strategy into actionable items and prioritize them
  • Proven success in creating and implementing business processes, checklists, and policies
  • Own approaches to hyper organisation including but not limited to:
    • Ability to automate processes using Google Sheets
    • Tracking tools (like Jira, Asana, Trello, etc.)
  • Strategic thinking and processes ownership

and Perks

As a part of our life-work balance, we want Railswarians to live an active and wholesome life. That’s why we take perks pretty seriously.
Download for more details
  • Competitive compensation
    Let's face it: in a late capitalistic world, getting paid well certainly doesn't hurt.
  • Growth opportunities
    Outline your growth and development plan, expand your skills, knowledge, and career horizons in a supportive and innovative environment.
  • Remote and flexible schedule
    Railswarians live in more than 25 countries with different time zones. All of them are free to choose their most productive work time and place.
  • Smart Expense policy
    There's an additional sum allocated to help you set up your workstation, improve your health, and learn whatever you want and how you want. No. Questions. Asked.
  • Secure hardware and equipment
    Your productivity is our priority. Once you join Railsware, you’ll get secure equipment of your choice.
  • 34 Paid days off
    Railswarians rest 24 days per year + 10 days to cover your national holidays.
  • Regular online and offline gatherings
    We frequently meet online and offline to get acquainted, collaborate, build a network, and have fun together.