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Office Manager (part-time) Icon

Office Manager (part-time)

Our Krakow office needs a person, whose main job will be to help every colleague to feel happy and productive in an office environment. We are looking for an Office fairy, whose passion and energy will help us to create the best place for work.

If you are an empathic kind of person and your day is nothing without caring about other people, this opportunity is definitely for you - apply!

*This is a part-time position. Standard Railsware benefits do not apply.

Your Responsibilities:

  • Organizing office maintenance and ensuring it operates optimally with all necessary tools and equipment
  • Handling all office-related issues and last-minute requests
  • Implementing Railsware culture in every single feature of the office
  • Developing a supportive and healthy work environment that enables our employees to produce excellent results and expand their talents
  • Working closely with the Facilities team to improve office operations and procedures so that it’s running smoothly
  • Processing accounting documentation accurately and presenting it to a Fin&Admin team
  • Working with on-going reports on expenses and office budgets
  • Cataloging office equipment
  • Processing company’s correspondence
  • Organizing small office events and support external gatherings
  • Being a liaise with facility management vendors, including cleaning, catering, and security services; establishing and improving vendor relations

Your Skills

  • 1+ years of experience in Office management or holding an administrative or similar role
  • Computer literacy – being able to intuitively understand and start using new software
  • Advanced English and at least intermediate Polish is a MUST
  • You are a structured type of person, able to describe any process as a ready-to-use checklist, as well as follow existing processes
  • You are able to easily adapt to a changing environment
  • You are a “getting-things-done” person, who can find a way to make it happen
  • You are an excellent communicator with a service-oriented way of thinking
  • You are an organizational genius and a proactive problem-solver

About the company

Railsware is a product studio. We’ve worked with Calendly, SendGrid, Philips, Google, and a whole bunch of other interesting companies.

Mailtrap and Smart Checklist for JIRA are examples of our own products. We built them to make our work better. Now, these tools are used by dev teams at Atlassian, Adobe, Github, Yelp, Pivotal, and, of course, by our clients.

The process we use to develop products at Railsware is pretty different than in most software development companies. It has demonstrated repeatable success on more than 50 projects.

About the environment

At Railsware, we believe that these are the key components to make a truly exceptional team:

  • Gathering passion-driven T-shaped skilled individuals together
  • Providing them with an innovative environment to advance their skills
  • Sharing the same culture, values and core qualities

Railsware’s key purposes and principles:

  • Create a culture of transparency, excellence, and perfection in everything we do
  • Value open communication and feedback, provide space for people to change and improve
  • Do the right thing, but always do what works
  • Encourage measuring the outcome of progress and making decisions based on that
  • Constantly learn - we observe the industry and the best companies out there
  • Help world-class businesses build awesome digital products and provide them with the best chances to succeed.

Discover how we do it and follow Railsware Blog.


Culture Icon


  • Great clients from North America and Europe
  • World-class engineering and design team
  • Top-notch approaches in product design and engineering
  • You are the key driver for your personal growth
  • Ability to contribute to a company level initiatives
  • Allocate 10% of working time to Railsware Labs activities
  • Educational programs
Work Local or Remote Icon

Work in the office or remotely

  • Two comfortable offices in Kyiv, Ukraine and Krakow, Poland (Ergonomic chairs and standing desks. Always fresh food and drinks)
  • Work in the office or remotely
  • Flexible hours
Travel around the World Icon

Travel around
the World

  • Participation in local and international conferences and hackathons
  • Relocation to Poland (If there is a need)
  • Company retreats to amazing places like Austrian Alps, Greece or Italy
Benefits Compensation Icon

Great compensation

  • Competitive salaries
  • Salary calculated based on 360 degree colleagues review
  • Revenue based half-year bonus
  • Additional financial services (Saving programs, Microcredits)
Healthcare Icon


  • Best hardware and equipment
  • Medical insurance for you
  • 24+10 days of vacations per year
  • 3 quick illness days and 24 long illness days, but hope you won’t need this ;)
  • To motivate our team to stay fit, we cover sport expenses
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Policy applies only for the production staff
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