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Office Manager

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On-site: Krakow
Fixed Schedule
Full time

We are looking for a highly organized Office Manager for our Kraków location to manage daily office operations and help us create a comfortable and well-equipped environment for the Railsware team!

You will be responsible for the workspace and ensure that all related processes run smoothly. If you are a highly organized, reliable, and helpful person, this position is a great fit for you!

Since this is an on-site position, we expect you to work from the Kraków office only.

Your Skills

  • Upper-intermediate English and at least intermediate Polish
  • Excellent organizational skills, including the ability to effectively plan, prioritize, and manage tasks, resources, and information
  • Computer literacy and the ability to intuitively understand and use new software
  • Strong interpersonal and communication skills, including the ability to communicate and build positive relationships with staff, clients, vendors, and other stakeholders
  • Problem-solving skills with the ability to identify and resolve issues in a timely and efficient manner
  • Proactive attitude with a “Get things done” mentality
  • Strong service orientation with a focus on delivering excellent service and communication at all times
  • Ability to quickly adjust to changing circumstances in a fast-paced environment

Would be a plus:

  • Prior experience in office management, administration, procurement, or customer service
  • Advanced skills in Google Suite, especially in Google Sheets
  • Experience with task tracking tools such as Jira, Trello, Asana, etc.
  • Knowledge of the Ukrainian language

Your Responsibilities:

  • Organize office maintenance to ensure optimal operation with all necessary tools and equipment
  • Handle all office-related issues and requests
  • Accurately process accounting documentation and present it to the Financial team
  • Ensure timely and accurate delivery of incoming and outgoing packages and mail
  • Collaborate with the Financial and Operations teams to streamline office processes for efficient operation
  • Serve as the point of contact for facility management vendors, including cleaning, catering, and security services. Establish and improve relationships with these providers
  • Plan and coordinate travel arrangements for office staff, including flights, accommodations, and transportation
  • Handle ongoing expense reports and manage the office budget
  • Track the office equipment inventory
  • Provide support for hardware repairs and delivery requests
  • Support team with office renovation activities
  • Contribute to the company’s volunteering initiatives
  • The author of the vacancy - Alina Chornobrov

and Perks

As a part of our life-work balance, we want Railswarians to live an active and wholesome life. That’s why we take perks pretty seriously.
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  • Competitive compensation
    Let's face it: in a late capitalistic world, getting paid well certainly doesn't hurt.
  • Best hardware and equipment
    Your productivity is our priority. Once joined Railsware, you’ll get the top equipment of your choice.
  • Remote and flexible schedule
    Railswarians live in more than 25 countries with different time zones. All of them are free to choose their most productive work time.
  • 34 Paid time off
    Railswarians rest 24 days per year
    + 10 days to cover your national holidays.
  • Insurance Coverage
    There's an additional budget allocated for you to cover your medical expenses. No. Questions. Asked.
  • Annual Retreat
    Once a year, we meet in a beautiful place to get acquainted in person, collaborate, build network, and have fun together.
  • Education coverage
    At Railsware, we don’t tell you how or what to learn. Pick the format/topic/tool you prefer and we’ll support you.