Office Manager

On-site: Krakow

Flexible Schedule

Full time

We are looking for a highly organized Office Manager for our Kraków location to manage daily office operations with help us create a comfortable and well-equipped environment for the Railsware team, and support travel and relocation activities!

You will be responsible for the workspace and ensure all related processes run smoothly. If you are a highly organized, reliable, and helpful person, this position is a great fit for you!

This is an on-site position, we expect you to work from the Kraków office.

Join

Railsware!

Your Skills

Upper-intermediate English, fluent Polish
Excellent organizational skills, including the ability to effectively plan, prioritize, and manage tasks, resources, and information
Computer literacy and the ability to intuitively understand and use new software
Strong interpersonal and communication skills, including the ability to communicate and build positive relationships with staff, clients, vendors, and other stakeholders
Problem-solving skills with the ability to identify and resolve issues in a timely and efficient manner
Proactive attitude with a “Get things done” mentality
Strong service orientation with a focus on delivering excellent service and communication at all times
Ability to quickly adjust to changing circumstances in a fast-paced environment

Would be a plus:

Prior experience in office management, administration, procurement, relocation support, or customer service
Advanced skills in Google Suite, especially in Google Sheets
Experience with task-tracking tools such as Jira, Trello, Asana, etc.

Your Responsibilities:

Organize office maintenance to ensure optimal operation with all necessary tools and equipment
Handle all office-related issues and requests
Accurately process accounting documentation and present it to the Financial team
Ensure timely and accurate delivery of incoming and outgoing packages and mail
Collaborate with the Financial and Operations teams to streamline office processes for efficient operation
Serve as the point of contact for facility management vendors, including cleaning, catering, as well as medical insurance provider and security services. Establish and improve relationships with these providers
Plan and coordinate travel arrangements for office staff, including flights, accommodations, and transportation
Handle ongoing expense reports and manage the office budget
Track the office equipment inventory
Provide support for hardware repairs and delivery requests
Support procurement team with local and international purchases, such as SWAG, hardware, marketing materials, etc.
Support team with office renovation activities
Contribute to the company’s volunteering initiatives

Competitive compensation

Let's face it: in a late capitalistic world, getting paid well certainly doesn't hurt.
Growth opportunities

Outline your growth and development plan, expand your skills, knowledge, and career horizons in a supportive and innovative environment.
Remote and flexible schedule

Railswarians live in more than 25 countries with different time zones. All of them are free to choose their most productive work time and place.
Smart Expense policy

There's an additional sum allocated to help you set up your workstation, improve your health, and learn whatever you want and how you want. No. Questions. Asked.
Secure hardware and equipment

Your productivity is our priority. Once you join Railsware, you’ll get secure equipment of your choice.
34 Paid days off

Railswarians rest 24 days per year + 10 days to cover your national holidays.
Regular online and offline gatherings

We frequently meet online and offline to get acquainted, collaborate, build a network, and have fun together.