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Payroll & Benefits Analyst

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We’re looking for a specialist with high analytical skills and basic accounting knowledge who will administer payroll and benefits at Railsware.

As a Payroll & Benefits Analyst you will ensure that all payments are calculated and processed accurately, on time, and according to the legal compliance requirements. You will also build repeatable processes, as well contribute to developing new policies and improving existing ones.

Your Responsibilities

  • Manage compensation & benefits processes - calculate and process payments, ensure those are accurate and on time
  • Process benefit accruals, such as health insurances, accounting support, education, remote work, and other perks
  • Streamline payroll processes by designing automations, rules, and approaches
  • Review tax requirements related to payroll in different jurisdictions to make sure all payments are done within legal rules and all relevant risks are mitigated
  • Collaborate with responsible teams on extending and improving benefits package for Railswarians
  • Manage spendings in different categories, such as hardware, relocation, business travel within the assigned limits
  • Manage Financial accounting of compensation payments directly in the accounting software by adding invoices or manual journals
  • Analyze compensation-related data and take part in regular audits of payment procedures
  • Prepare insightful reports on payroll issues and changes

Your skills

  • Experience in payroll or compensation & benefits calculations and applying accounting rules in the international environment
  • Extensive knowledge of Google Sheets or Excel. If you don’t know GSheets or Excel, knowledge of SQL will do
  • Strong analytical skills
  • Experience in working with sensitive data and using best practices for its protection
  • Experience in submitting payroll to the banking system
  • Proficiency in gathering data from different sources and its maintenance
  • Experienced user of any accounting tool (e.g. Xero, Sage, QuickBooks, MS Dynamics, SAP FI, Oracle)
  • Project management skills
  • Attention to details and a deep focus on the contexts not to miss any important aspects
  • Super diligence to execute the process start-to-end on a high-quality level
  • Great interpersonal relations and communication skills to answer all payment-related questions
  • Basic management accounting knowledge
  • Fluent English (both written and spoken) - at least C1 level

Would be a plus

  • Understanding cooperation contracts, addendums, and operational papers
  • Experience with task management tools like Jira, Trello, or Asana
  • Hands-on experience with Slack or other communication tools

Useful materials

About the company

Railsware is a product studio. Since 2007, we have shaped our own “know-how” in product creation. Among others, we have helped Calendly and BrightBytes turn from small startups into multi-million-dollar companies.

Railsware products are the next step in company evolution. We have applied the best product development practices to creating our own solutions. Today, Mailtrap, Coupler.io, and Smart Checklist for Jira have over 800K users and generate over $1.7M of annual recurring revenue.

People feel great here. On average, a Railswarian stays in the company for about 5 years. We support our team with outstanding benefits and remote working culture.

We look for people with high potential ready to evolve in multiple directions. The right hires shape a team of A-players to learn from each other and evolve together.


Culture Icon

Work culture

Work Local or Remote Icon


  • Remote-friendly environment
  • You can set up your home office with our help
  • A comfortable office in Krakow, Poland
  • Flexible schedule
Benefits Compensation Icon

Great compensation

  • Competitive remuneration which depends on team feedback and your results
  • Phantom Stock Units to reward your contribution
  • Additional financial assistance (microcredits)
Travel around the World Icon


  • Relocation to Poland (if needed)
  • Office visits to collaborate with your team live
Healthcare Icon


  • Best hardware and equipment
  • 24+10 paid time off days a year
  • 24 illness days
  • We cover sport expenses and medical insurance for you
More details

Accept the challenge ;)

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