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Junior Procurement Specialist

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We're looking for a detail-oriented Junior Procurement Specialist based in Kyiv to help us with our existing processes and make thought-through purchasing decisions based on research. To succeed in this role, you need to be both a great negotiator and have an analytical mindset. If structuring things is an integral part of your personality - apply today!

*We are looking for someone who will be working from our Kyiv office

Your skills

  • Work experience in Procurement, Project or Office Management
  • Outstanding attention to detail, strong skills in verbal information analysis (mostly related to legal and financial documents)
  • Data-driven approach (decisions based on data and facts, not emotions/assumptions)
  • Experience in conducting different kinds of research (comparison matrix creation, interviews with stakeholders and requesters, etc.)
  • Software literacy (experience with GSuite/MS Office and Google Sheets/Excel skills)
  • Fluent English and Ukrainian (both writing and speaking)
  • Profound negotiation and communication skills
  • Fast-learning ability
  • Proactiveness and ability to work with multiple contexts

Would be a plus

  • Experience or basic knowledge of how to work with accounting documents
  • Background or education in finances, economics, legal or other related areas
  • Experience with ERPs (such as Odoo, SAP, NetSuite, Epicor, Microsoft Dynamics 365)

Your responsibilities

  • Assisting with all aspects of purchasing, researching, and conducting interviews with Railswarians in different locations. Shape comparison matrices to evaluate various options and prepare budgets when needed
  • Providing support with managing contracts, reviews, processes, and legal documents and agreements
  • Manage suppliers in order to make sure the service is delivered according to the agreed terms and conditions
  • Act as the point of contact for the Railsware team regarding procurement issues
  • Manage the Railsware office in Kyiv - organize maintenance and ensure that the office operates optimally with all necessary tools and equipment
  • Maintain and work with existing inventory, databases, processes and refactor them once needed to reduce cycle time
  • Keep useful vendor database up to date and consult requesters on it
  • Participation in weekly team meetings and contribution to continuous improvement of existing processes
  • Provide support and maintain volunteer activities

Useful materials

About the company

Railsware is a product studio. Since 2007, we have shaped our own “know-how” in product creation. Among others, we have helped Calendly and BrightBytes turn from small startups into flourishing companies, with Calendly recently reaching $3B valuation.

Railsware products are the next step in company evolution. We have applied the best product development practices to creating our own solutions. Today, Mailtrap.io, Coupler.io, and Smart Checklist for Jira have over 2M users and generate over $2.5M of annual recurring revenue.

People feel great here. On average, a Railswarian stays in the company for about 5 years. We support our team with outstanding benefits and remote working culture.

We look for people with high potential ready to evolve in multiple directions. The right hires shape a team of A-players to learn from each other and evolve together.


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Work culture

Work Local or Remote Icon


  • Remote-friendly environment
  • You can set up your home office with our help
  • A comfortable office in Krakow, Poland
  • Flexible schedule
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Great compensation

  • Competitive remuneration which depends on team feedback and your results
  • Phantom Stock Units to reward your contribution
  • Additional financial assistance (microcredits)
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  • Relocation to Poland (if needed)
  • Office visits to collaborate with your team live
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  • Best hardware and equipment
  • 24+10 paid time off days a year
  • 24 illness days
  • We cover sport expenses and medical insurance for you
More details

Accept the challenge ;)

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