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Senior Facilities Manager

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Remote work
Flexible Schedule
Full time

We're looking for a highly motivated and visionary Senior Facilities Manager with a s​trong background in the area. Your main goal will be to dive deep into problems and drive solutions. You will come up with the solutions based on a mix of teams’ feedback and your own ideas. This will require skills in project management, communication, and persuasion. We expect you to have wide experience in Facilities, as well as a desire to learn new approaches. If you think you’re a good fit - we look forward to getting your application.

Your Responsibilities


  • Form a vision on Railsware work environment aligned with the company strategy
    • Gathering feedback from Railswarians and manage requirements for office and remote workspaces. You will determine project scope, shape an action plan, act on it, and document results
  • Manage work environment
    • Offices in Kyiv, Ukraine, and Krakow, Poland
    • Open new offices
    • Support remote colleagues
    • Coordinate purchase logistics
  • Maintain cooperation between the internal team, external contractors and vendors
  • Organise and support inventory
    • Manage all aspects of furniture, hardware and software purchase, usage, and record-keeping


  • Manage operations budget (facilities, administrative, immigration, benefits, h​ardware, etc.​)
  • Keep all the processes balanced and up to date
  • Research, monitor and support Railsware benefit policies (medical insurance, language courses, hardware, etc.)
  • Coordinate business travel and immigration processes according to internal policies and local law
  • Organize record-keeping: documents, files, invoices related to company activities, event logs, deadlines, limits (like visa days)

Required Skills and Experience

  • 3+ years of relevant experience, including all the areas of responsibility listed above
  • Ability to decompose strategy into actionable items and processes, and prioritize them
  • Own vision and proactive approach to how to run administration, facilities, and benefits
  • Proven success in creating and implementing business processes, checklists, and policies
  • Own approaches to hyper organisation including but not limited to:
    • Ability to automate processes using Google Sheets
    • Tracking tools (like Jira, Asana, Trello etc.)
  • Ability to build strong relationships across the organization
  • Proven successful experience in people and project management
  • An eye for details and proactive nature with a positive attitude
  • High-level of resourcefulness, negotiation, confidence, and problem-solving skills
  • Excellent command of English, both written and spoken
  • Experience in ​event management​ will be a huge plus as colleagues would require assistance

and Perks

As a part of our life-work balance, we want Railswarians to live an active and wholesome life. That’s why we take perks pretty seriously.
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  • Competitive compensation
    Let's face it: in a late capitalistic world, getting paid well certainly doesn't hurt.
  • Growth opportunities
    Outline your growth and development plan, expand your skills, knowledge, and career horizons in a supportive and innovative environment.
  • Remote and flexible schedule
    Railswarians live in more than 25 countries with different time zones. All of them are free to choose their most productive work time and place.
  • Smart Expense policy
    There's an additional sum allocated to help you set up your workstation, improve your health, and learn whatever you want and how you want. No. Questions. Asked.
  • Secure hardware and equipment
    Your productivity is our priority. Once you join Railsware, you’ll get secure equipment of your choice.
  • 34 Paid days off
    Railswarians rest 24 days per year + 10 days to cover your national holidays.
  • Regular online and offline gatherings
    We frequently meet online and offline to get acquainted, collaborate, build a network, and have fun together.