Senior Facilities Manager

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Remote work

Flexible Schedule

Full time

We're looking for a highly motivated and visionary Senior Facilities Manager with a strong background in the area. Your main goal will be to dive deep into problems and drive solutions. You will come up with the solutions based on a mix of teams’ feedback and your own ideas. This will require skills in project management, communication, and persuasion. We expect you to have wide experience in Facilities, as well as a desire to learn new approaches. If you think you’re a good fit - we look forward to getting your application.

Join

Railsware!

Your Responsibilities

Workspace

Form a vision on Railsware work environment aligned with the company strategy
- Gathering feedback from Railswarians and manage requirements for office and remote workspaces. You will determine project scope, shape an action plan, act on it, and document results
Manage work environment
- Offices in Kyiv, Ukraine, and Krakow, Poland
- Open new offices
- Support remote colleagues
- Coordinate purchase logistics
Maintain cooperation between the internal team, external contractors and vendors
Organise and support inventory
- Manage all aspects of furniture, hardware and software purchase, usage, and record-keeping

Administrative

Manage operations budget (facilities, administrative, immigration, benefits, hardware, etc.)
Keep all the processes balanced and up to date
Research, monitor and support Railsware benefit policies (medical insurance, language courses, hardware, etc.)
Coordinate business travel and immigration processes according to internal policies and local law
Organize record-keeping: documents, files, invoices related to company activities, event logs, deadlines, limits (like visa days)

Required Skills and Experience

3+ years of relevant experience, including all the areas of responsibility listed above
Ability to decompose strategy into actionable items and processes, and prioritize them
Own vision and proactive approach to how to run administration, facilities, and benefits
Proven success in creating and implementing business processes, checklists, and policies
Own approaches to hyper organisation including but not limited to:
- Ability to automate processes using Google Sheets
- Tracking tools (like Jira, Asana, Trello etc.)
Ability to build strong relationships across the organization
Proven successful experience in people and project management
An eye for details and proactive nature with a positive attitude
High-level of resourcefulness, negotiation, confidence, and problem-solving skills
Excellent command of English, both written and spoken
Experience in event management will be a huge plus as colleagues would require assistance

Competitive compensation

Let's face it: in a late capitalistic world, getting paid well certainly doesn't hurt.
Best hardware and equipment

Your productivity is our priority. Once joined Railsware, you’ll get the top equipment of your choice.
Remote and flexible schedule

Railswarians live in more than 25 countries with different time zones. All of them are free to choose their most productive work time.
34 Paid time off

Railswarians rest 24 days per year
+ 10 days to cover your national holidays.
Insurance Coverage

There's an additional budget allocated for you to cover your medical expenses. No. Questions. Asked.
Annual Retreat

Once a year, we meet in a beautiful place to get acquainted in person, collaborate, build network, and have fun together.
Education coverage

At Railsware, we don’t tell you how or what to learn. Pick the format/topic/tool you prefer and we’ll support you.