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Senior Facilities Manager Icon

Senior Facilities Manager

We're looking for a highly motivated and visionary Senior Facilities Manager with a s​trong background in the area. Your main goal will be to dive deep into problems and drive solutions. You will come up with the solutions based on a mix of teams’ feedback and your own ideas. This will require skills in project management, communication, and persuasion. We expect you to have wide experience in Facilities, as well as a desire to learn new approaches. If you think you’re a good fit - we look forward to getting your application.

Your Responsibilities


  • Form a vision on Railsware work environment aligned with the company strategy
    • Gathering feedback from Railswarians and manage requirements for office and remote workspaces. You will determine project scope, shape an action plan, act on it, and document results
  • Manage work environment
    • Offices in Kyiv, Ukraine, and Krakow, Poland
    • Open new offices
    • Support remote colleagues
    • Coordinate purchase logistics
  • Maintain cooperation between the internal team, external contractors and vendors
  • Organise and support inventory
    • Manage all aspects of furniture, hardware and software purchase, usage, and record-keeping


  • Manage operations budget (facilities, administrative, immigration, benefits, h​ardware, etc.​)
  • Keep all the processes balanced and up to date
  • Research, monitor and support Railsware benefit policies (medical insurance, language courses, hardware, etc.)
  • Coordinate business travel and immigration processes according to internal policies and local law
  • Organize record-keeping: documents, files, invoices related to company activities, event logs, deadlines, limits (like visa days)

Required Skills and Experience

  • 3+ years of relevant experience, including all the areas of responsibility listed above
  • Ability to decompose strategy into actionable items and processes, and prioritize them
  • Own vision and proactive approach to how to run administration, facilities, and benefits
  • Proven success in creating and implementing business processes, checklists, and policies
  • Own approaches to hyper organisation including but not limited to:
    • Ability to automate processes using Google Sheets
    • Tracking tools (like Jira, Asana, Trello etc.)
  • Ability to build strong relationships across the organization
  • Proven successful experience in people and project management
  • An eye for details and proactive nature with a positive attitude
  • High-level of resourcefulness, negotiation, confidence, and problem-solving skills
  • Excellent command of English, both written and spoken
  • Experience in ​event management​ will be a huge plus as colleagues would require assistance

About the company

Railsware is a product studio. Since 2005, we have shaped our own “know-how” in product creation and organisations management. Among others, we have helped Calendly and BrightBytes turn from small startups into close-to-billion-dollar companies.

Railsware products are the next step in company evolution. We have applied the best product development practices to creating our own solutions. Today, Mailtrap and Smart Checklist for Jira have over 500K users and generate over $1M of annual recurring revenue.

People feel great here. On average, a Railswarian stays in the company for about 6 years. We support our team with outstanding benefits and remote first working culture.

We look for people with high potential ready to evolve in multiple directions. The right hires shape a team of A-players to learn from each other and evolve together.


Culture Icon


  • Great clients from North America and Europe
  • World-class engineering and design team
  • Top-notch approaches in product design and engineering
  • You are the key driver for your personal growth
  • Ability to contribute to a company level initiatives
  • Allocate 10% of working time to Railsware Labs activities
  • Educational programs
Work Local or Remote Icon

Work in the office or remotely

  • Two comfortable offices in Kyiv, Ukraine and Krakow, Poland (Ergonomic chairs and standing desks. Always fresh food and drinks)
  • Work in the office or remotely
  • Flexible hours
Travel around the World Icon

Travel around
the World

  • Participation in local and international conferences and hackathons
  • Relocation to Poland (If there is a need)
  • Company retreats to amazing places like Austrian Alps, Greece or Italy
Benefits Compensation Icon

Great compensation

  • Competitive salaries
  • Salary calculated based on 360 degree colleagues review
  • Revenue based half-year bonus
  • Additional financial services (Saving programs, Microcredits)
Healthcare Icon


  • Best hardware and equipment
  • Medical insurance for you
  • 24+10 days of vacations per year
  • 3 quick illness days and 24 long illness days, but hope you won’t need this ;)
  • To motivate our team to stay fit, we cover sport expenses
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Policy applies only for the production staff
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